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| European Exhibition Solution for Iron Mountain |
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| Unforgettable Business Incentive to Los Angeles, USA |
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| Setting the Stage for Microsoft in Barcelona |
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| Exhibition Hit for Mirrorpix at Brand Licensing |
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European Exhibition Solution for Iron Mountain
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Iron Mountain the global leader in information protection and storage services, contacted Bamboo Events Ltd to consolidate the management of their European exhibition attendance, whilst also securing additional resource for their in-house Marketing team.
Having reviewed the company’s Calendar of Events and requirements for a design that would reinforce their image, promote their products and services and appeal to visitors, Bamboo produced a bespoke solution to be stored and transported to each European trade show.
“Bamboo’s proposal was extremely original whilst keeping to our brief with regard to corporate image. The themes used have provided us with an outstanding booth
at each of our European trade shows”
In designing a concept, Bamboo’s first aim was to create a memorable focal point that would grab visitor’s attention and draw them onto the stand. This was achieved by the design and build of a large replica vault. It also enhanced Iron Mountain’s presence and message in the provision of secure information protection and storage.
To ensure the stand was interactive, engaged with visitors and generated leads, Bamboo also developed a competition. By completing a lead form, visitors would be given the opportunity to select a card with its own unique code. This code would then be entered into an electronic lock in an attempt to open the vault. If the code was correct the vault door would open, allowing the visitor to win the prize safely concealed inside.
“The construction of the vault and the competition even exceeded our expectations from the proposal.”
Other key elements to the stand design were 2 large graphic light boxes, to promote Iron Mountain’s products and services with high visibility.
A customised Information Desk was also designed, with the provision of a plasma screen to run a corporate video. This was a natural meeting point for visitors wishing to enter the competition or collect literature. Bamboo also provided a Demonstration Pod with TFT screen, to allow Iron Mountain to showcase their products in more detail.
Finally, by providing essential items such as literature racks, furniture, internet access and refreshments and by also ensuring the exhibition stand is refurbished after each event, Iron Mountain continually receive a professionally managed, memorable and consistent corporate image throughout Europe. |
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Petroleum Company Drum in the New Year
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Looking to organise their Christmas Party, one of the UK’s largest petroleum companies required an event that would not only celebrate Christmas and the New Year, but also appeal to the 80 diverse guests due to attend.
Having discussed their requirements, Bamboo provided a comprehensive proposal with a shopping list of venues and entertainment ideas. After a site visit, The Berystede Hotel in Ascot was confirmed, offering a main function room for a 3 course dinner and disco and a separate bar area.
To ensure the entertainment for the evening was truly unforgettable, Bamboo organised a surprise Drumming Experience – an interactive and powerful way to bring different groups of people together.
“Thanks for all your help in making the party a great success. Everyone has commented on how spectacular and entertaining the Drumming Experience was!”
After coffee was served, a facilitator and his team burst into the room playing authentic African drums, whilst smaller drums were handed out to each guest at their table.
In this highly charged atmosphere, guests were invited to participate by repeating beats, playing individual rhythms and with the use of hand signals, were encouraged to play faster, slower, louder or quieter.
The party was transformed into an orchestra, creating a highly infectious musical performance. With an equal part to play, guests were united with lots of energy before celebrating the rest of the evening.
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Unforgettable Business Incentive to Los Angeles, USA
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Bamboo Events Ltd were approached to design, implement and manage a business incentive to Los Angeles, USA for a leading computer technology company. Having recommended the programme for the 5 day event and awarded the project only 4 weeks prior to travel, the team set to work on the logistical arrangements.
Bamboo specially created registration forms to record important guest information such as contact details, dietary needs, passport credentials, accommodation requirements and tour objectives. Guests received emails confirming their attendance, along with a pre-event teaser outlining the event programme, items to pack and weather forecasts.
“Many thanks for all your help and expertise on the trip. The whole event went very smoothly and it proved to be a most enjoyable experience.”
On the day of departure, Bamboo’s Event Manager was onsite to greet guests at London’s Heathrow Airport and accompany them to the States. Welcome packs were distributed, allowing guests to review the event itinerary and biographies from the fellow attendees during the flight. Hostesses were on hand to escort the group by luxury coach from LAX Airport to the Westin Bonaventure Hotel.
Welcome letters and gifts were placed inside guests bedrooms prior to arrival, before a buffet reception in the Bonavista Lounge – a revolving bar on the 34th floor offering unrivalled views over the city.
To ensure the trip was memorable and that guests had the opportunity to experience Los Angeles, carefully thought-out social activities were arranged. This included access to a VIP Suite at the Staples Centre to attend the LA Lakers vs. Minnesota Timberwolves basketball game. A private buffet and bar, Lakers t-shirts and baseball caps were available for all.
“I can honestly say this was the best organised event I have attended!
Many thanks for all your hard work.”
The programme also included a walking tour and dinner in Hollywood, visiting Grauman’s Chinese Theatre, the Walk of Fame, the Hollywood Sign and the El Capitan Theatre.
On the final day, guests were transferred to Santa Monica for lunch followed by a guided tour of its landmark attraction; the Santa Monica Pier. After free time to shop and on the return journey to LAX Airport, a short stop was made to visit Venice / ’Muscle’ Beach and watch the sunset. A fitting end to an unforgettable programme in LA – the city of Angels! |
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Setting the Stage for Microsoft in Barcelona
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Bamboo Events Ltd provided a stage set and full audio visual equipment for a recent Microsoft CSS Management Summit held at the Melia Sitges Hotel in Barcelona.
The Microsoft Customer Services & Support Division, with their own internal ‘design team’ had arranged the majority of event logistics from booking the chosen venue, handling registrations and arranging local airport transfers for the 160 delegates attending from across EMEA (Europe, Middle East & Africa).
As an experienced supplier, working throughout Europe, Bamboo was contacted to set the stage for the conference sessions and evening awards dinner.
Bamboo provided a 9.6m stage set with full back projection, branded with Microsoft logo graphics.
The professional look was enhanced with effective lighting to create impact and ambiance around the function room. Bamboo also provided a dedicated onsite Event Manager, experienced local technicians and the sound and AV requirements that allowed the event to run smoothly.
"Thanks for all your help at the Microsoft Event. The feedback has been really good and it was a great support for me to have you there."
Bamboo provides event management utilising a network of worldwide suppliers. If you are planning an event within in the UK or abroad, Bamboo will be delighted to provide any or all of the elements required for a successful event.
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Mirrorpix Achieve Record Leads at Brand Licensing
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Mirrorpix, the licensing division of Mirror Group Newspapers presented Bamboo Events Ltd with the opportunity to produce a design for their 24sqm exhibition stand at Brand Licensing.
Bamboo’s objectives were to create a golf themed stand to interact with visitors and promote one of the Mirrorpix leading brands, Andy Capp.
Bamboo set to work providing a complete solution. The design was bold and striking, drawing visitors to the stand by means of a golf putting competition.
“Of all the designs and proposals I received Bamboo’s was closest to the brief, showed good use of space and was by far the most professionally presented.”
The golf challenge was uniquely designed and constructed. Visitors who achieved a ‘hole in one’ were entered into the prize draw to win a HP iPAQ Handheld PC and Intelligolf software. A golf ball dispenser was designed to distribute the 1000 branded Andy Capp golf balls and stow the golf putters, supplied by Bamboo.
A highly noticeable feature on the stand was a 3.6m high original Andy Capp illustration, framed by the Mirrorpix corporate logo and tag line.
Bamboo provided a hostess for the duration of the show complete in a Mirrorpix branded golf outfit, to manage the competition. This gave Mirrorpix staff the freedom to network with visitors and prospects.
To the rear of the stand Bamboo provided a relaxing meeting environment away from the hive of activity. Wireless internet access was arranged, along with lightpen lead collation devices.
A large lockable store room at the back of the stand provided a secure area for promotional items, literature and personal belongings.
With a dedicated Bamboo Event Manager managing the whole process of the stand design and build, including the timely submission of exhibitor forms, scheduling and budgetary control, Mirrorpix received the piece of mind that the project was in the best possible hands. |
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Flawless Organisation for MSN Autos at the International Motor Shows
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Bamboo Events Ltd have been providing flawless logistical organisation for Microsoft MSN Autos attending the Geneva, Paris, Frankfurt and Tokyo Motor Shows since March 2005.
To ensure MSN’s team of Journalists, Video Editors, Photographers and Sales Managers can offer the most comprehensive real-time coverage at all these major shows, including photo galleries, streaming video and top editorial stories, Bamboo is responsible for the thorough pre-planning that’s required months in advance.
Accommodation and travel logistics take top priority for the team attending from Seattle and London. Bamboo conducts extensive searches to secure the most suitable accommodation, allowing easy access to the Geneva Palexpo, Paris Porte de Versaille, Frankfurt Messe and Tokyo Makuhari Messe. Flights are confirmed and e-tickets issued.
High speed internet access for each team member is essential to ensure coverage can be uploaded to 10 MSN websites across Europe. Bamboo liaises directly with the show organisers to guarantee these connections, obtain the latest Press Schedules and process individual Press Accreditation.
In some instances a private Editorial Room is confirmed within the venue or sourced at nearby hotels to guarantee the working environment required.
Comprehensive briefing documents are designed to inform the team of key information such as contact details, rooming lists, flight information, transfer options, accreditation processes, press centre services and local weather forecasts.
Bamboo’s Corporate Event Manager Emma Knights also provides onsite management during the demanding Motor Shows. “Bamboo’s mission is to make life less complicated for our clients. By being onsite I can ensure all the logistical issues are taken care of, allowing the team to get on with their jobs!”
“The logistical organisation was flawless!
I don’t think we could do it without you – certainly wouldn’t want to!”
By meticulously managing event budgets, providing a competitive daily rate, a high level of service and added flexibility, Bamboo Events Ltd is considered a key part of the team and the projects continued success. |
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